Yes, provided they have been or are being used by the government body for an administrative purpose.
Frequently Asked Questions - Access to Information (ATI)
You apply by letter or on the prescribed application form. You may also phone in, email or fax your request.
- You have a right of Appeal with respect to:
- refusal of a grant of access
- the grant of access to only some of the documents requested
- deferral of the grant of access
- refusal to amend or annotate a personal record
- the charging of, or amount of a fee
- You must make your Appeal in writing.
- You may request either an Internal Review of a decision that you regard as unfavourable, or you may Appeal to the Appeal Tribunal if a decision has already been made at Internal Review or where Internal Review is not applicable.
- You must utilise the Internal Review Process (where applicable) before an appeal may be made to the Appeals Tribunal
- Internal Review will not be applicable if the original decision on the Application for access to information was made by the Permanent Secretary or Principal Officer, or the Responsible Minister or where no decision on the original application was made.
Under the Act, a Government employee commits an offence if: he alters or defaces, blocks or erases, destroys or conceals an official document to which the public has a right of access, with the intention of preventing its disclosure.
A fine of a maximum of five hundred thousand dollars ($500,000.00) or six (6) months imprisonment or both are applicable.
The ATI Act gives you the legal right to see official documents held by Government Bodies. You may also ask for personal information to be changed if it is incomplete, misleading, out of date, or incorrect.
Official Documents are documents in the possession, custody or control of a government body and which are connected to its functions.
No. There are documents which are exempt from disclosure under the Act. These are documents which it is believed should not be disclosed in order to protect essential public interests or the private/business affairs of others. Similar statutes internationally recognize these concerns as well and make similar provisions.
Some exempt documents are however subject to public interest tests. Release of exempt documents may also be achieved through an Order of the Minister responsible for Information or after the expiration of 20 years after their creation, or such shorter or longer period as the Minister may specify by Order.
Documents pertaining to:
- Security, defense, international relations; (S. 14 (a))
- The Cabinet; (S. 15)
- Law enforcement; (S. 16)
- Legal privilege (S. 17)
- The national economy (S. 18)
- Government’s deliberative processes; (S. 19)
- Business affairs of others (trade secrets, etc.) (S. 20)
- Personal privacy (S. 22)
- Heritage sites (S. 21)
Identify the document you wish to have access to and the government body most likely to have it.
Write/phone in/email or fax your request giving as much information as possible about the document in order to help the Officer assigned for those purposes to quickly retrieve it.
Include contact information which will allow the Officer responsible for ATI applications to remain in contact with you. This will assist the Officer in obtaining clarifications from you and enable the observance of the timeline (30 days from receipt of Application) prescribed for finding and granting access as the case may be.
- Inform you in writing that it has so received it.
- Deal with the Application as quickly as possible and inform you of any difficulties being experienced. This will help both parties in possibly coming to a mutual workable understanding, particularly if the request is a complex one (eg. large volume of documents requested) or where it will take longer than the prescribed time allowed within which to find the document.
- Inform you within 30 days of receipt of the Application whether or not the information will be disclosed and grant access or inform you of your rights of appeal as the case may be.
Fees are payable for the reproduction of documents only.
|Photocopy||$10.00 per page|
|Transcript||$60.00 per page|
|Computer print out||$10.00 per page|
|Black and White
|Audio cassette||$300.00 per cassette|
|Video cassette||$500.00 per cassette|
|Diskette||$20.00 per diskette|
|Compact disc||$35.00 per disc|
|Paper to Braille||$60.00 per Braille page|
|Diskette to Braille||$40.00 per Braille page|
|Microfilm duplication (35mm)||$1,500.00 per roll of 100ft microfilm; minimum order of 10ft at a cost of $150.00|
|Microfilm duplication (16mm)||$380.00 per roll of 100ft microfilm; minimum order of 10ft at a cost of $38.00|
|Microfilm print out||$20.00 per page|
Generally, in the form in which you request it – you may be allowed to view, listen to, inspect or be given a copy of the document. However, access may be given in a form other than that which you have requested if there is a need to preserve the document or its physical state makes the form of access requested inappropriate.